Exceptions

1. In the Home tab, click Assignments, and then Course Exceptions sub page.

2. Click +Add new exception.

3. Click on the +add/edit students button and choose either individual Students, Groups, or Sections for the exception. Check the box next to the desired option.

4. Select the exception availability and/or time limit parameters as desired. Check the box(es) to apply the exception to all assignments and/or all exams. Click Save.

Note: To create a different exception for a different student, group, or section, click the +Add new exception box, as explained in step 2.

Creating individual Assignment or Exam exceptions:

1. Navigate to the assignment/exam that needs an exception, and click the name of the assignment/exam or the edit button (pencil icon) to open the edit dialog box.

2. Click on the Exceptions tab.

3. Click +add/edit students to edit who the exception applies to. Select the Students, Groups, or Sections the exception applies to.

Note: Section exceptions are especially helpful when sections are combined and have different due dates.

4. Select the type of exception.

• Assignments:
  
  • Change availability: Enter the date and time of the new availability for the selected student(s)

• Exams:
  
  • Change availability: Enter the open and close dates and times for the selected student(s)
  • Change time limit: If a time limit is set on the exam, the instructor can choose to select a different time limit for the selected student(s).
  • Allow save and exit: If the exam does not have a time limit, the instructor can allow the selected student(s) to save and exit the exam.
  • Allow multiple attempts: Check this option and input the number of attempts or select unlimited attempts for the selected student(s).

5. Click Save.

Note: To add additional exceptions, click +Add new exception.

Adding a one-time exception for a student

1. Go to the Assignments page and open the assignment that needs the exception.

2. Under the Exceptions section, remove the student from the current exception they are in.

3. Create a new exception with only that student, adding their previous exceptions and any additional ones they are granted.

4. Save the changes.

This will not affect the course exceptions for the student, and they will still be granted their usual exceptions for other Assignments and Exams.

UAC Accommodation Letters

Primary instructors can view students who have received a University Accessibility Center (UAC) letter. This is represented by the UAC icon next to the students’ name. If a primary instructor clicks this icon, the UAC letter will open.

The UAC icon is displayed in several locations of Learning Suite. These locations include:

• Course Home > Users
• Course Home > Groups
• Digital Dialog > Groups
• Exams > Exam Options
• BYU Grades > Scores
• BYU Grades > Grader
• BYU Grades > Final Grades
  

Note: UAC icons will only appear on university courses because the data is drawn from the university’s database. This means Communities and Development courses will not display UAC icons.

The following steps show how to view the UAC icon on the Users page. However, anywhere that student’s name is displayed on the other pages, the UAC icon will be displayed.

1. Under Users, click the Display Students button under the Enrolled Students table.

2. If students with UAC are enrolled, the Show UAC option will be available. If Students with athletic exceptions are enrolled, the Show Exception Letters option will be available. If students with both UAC and athletic exceptions, the Show UAC & Exception Letters will be shown. Click on the appropriate button.

The students with UAC accommodation letters will have a UAC icon next to their name. Click the UAC icon to view their accommodation letter. However, the letter can only be viewed by to whom the letter is addressed, which is typically primary instructors.

The students with athletic exception letters will have a Y icon next to their name. Click the Y icon to view their exception letter. However, the letter can only be viewed by to whom the letter is addressed, which is typically primary instructors.

Note: The data is cached. This means that the UAC icon will appear in about a day after the letter is filed in the University Accessibility Center. If desired, the ADA icon can be hidden again by clicking Hide UAC.