User Preferences

Name

Learning Suite uses your preferred name from AIM. Therefore, if you would like to change your name on Learning Suite, make the changes to your name in AIM. After updated in AIM, the updated name will be used once you refresh your course list.

Edit Personal Information

Instructors can edit their personal information in two locations. Information listed in the Users tab will also be displayed in your Learning Suite Syllabus, and can be edited from there as well. Any changes made to users or their information from either Home or Syllabus will take effect in both locations immediately.

1. Once in the course, click on the Users tab underneath the Course Home menu.

2. Instructors and TAs will be listed on this page along with their information. Click Edit (pencil icon) to open a dialog window.

3. Edit your personal information: Email, Office Phone, Office Location, Office Hours
Note: It is important to note that this information will be publicly available to teachers and students as your personal contact information.

4. To share any other additional information or notes with your students, click +Add Field.

5. Enter a title for the field. Click Save.

6. A blank text box will appear below your personal information, which can be filled in. Any field can be deleted by clicking on the Trash Can icon located to the right of the field content.

7. Click Save and view changes.

Messaging Preferences

Users can receive new message notifications in their email. If enabled, users will receive an email containing a copy of the content in the new message received on Learning Suite. However, the email will not contain the entire conversation (i.e., previous messages).

Note: Both instructors and students must check the enable notifications box in order to receive email notifications.

There are two types of communication settings for instructors on Learning Suite:

• Notification Preferences
• Permissions

1. Click on the Envelope icon located next to the user's name in the top right corner of the screen.

2. Click Edit Settings.

Set Notification Preferences

3. In order to set a notification preference, users must click the radio button next to the desired option. Notifications will be sent to the user’s email on file with BYU.

4. Click the Grant release of FERPA education records checkbox to enable messages to be sent to a personal email (click here to learn about FERPA). Click Save to update your notification preferences.

Note: In order to receive email notifications from instructors, students must check the Enable Notifications from Instructors/TAs checkbox. By doing this, students are granting the university permission to send FERPA protected information (such as feedback on homework, tests, assignments, etc.) via email.

Set Permissions

5. To set course permissions and allow students to communicate with each other via Learning Suite, click the Yes radio button under Allow Students to Send Messages to Each Other.

6. To disable messages for the entire course completely, click the Yes radio button under Disable Messages. Click Save to update permissions.

Instructor Preferences

Instructors can select the following:

• what page opens when logging in
• a default due time for assignments
• default open/close times for Exams
• a default option for students to view scores (points, percent, or letter grade)
• the default email that Learning Suite will send emails to
• default reporting rules for Exams
• adjust filters, notifications, and permissions for Messages
• default display options for syllabi
• easy access to iClicker and iClicker Cloud registration and help links.

1. Click the Preferences (gear icon) in the top right corner.
The Preferences dialog window will open. The Preference page has several tabs:

• Home
• Assignments
• Email
• Exams
• Messages
• Syllabus
• iClicker
• Beta
  

Home

Select a home page from the dropdown menu. This page will be the default page shown when first logging in.

Assignments

• Select a default:
  
  • time for assignments to be due.
  • time for exams to open.
  • time for exams to close.
  • option for students to view scores.

Email

Select which email Learning Suite should send emails to. Select the:

• University Personal email
• University Work email
• Other (must input the email and input it again to confirm)
  

Click Send Test Email to ensure that the email information is correct and functional.

Click Refresh Emails to refresh the email addresses listed if changes were made recently.

Exams

Select a default option for:

• students' ability to see certain items immediately after taking their exam.
• students' ability to see certain items after the Exam Close date, the last day of class, or a relative date (i.e. after x amount of days/weeks).

Messages -- Filter

The filter window does not apply to instructors, as messages cannot be filtered as an instructor.
Click Save if finished.

Messages -- Notifications

Select options for notifications concerning messages with students and then with instructors/TAs.
The "Grant release of FERPA education records" option is relevant to students only. Checking the box as an instructor will have no effect.
Click Save if finished.

Messages -- Permissions

Allow Students to Send Messages to Each Other provides settings for whether or not students can email one another. Each course is separate and can be adjusted as desired. As noted, if “No” is selected, students can still send messages to instructors, TAs, or groups they belong to.

Disable Messages provides settings for whether or not messaging is completely disabled. Each course is separate and can be adjusted as desired.

Click Save if finished.

Syllabus

Under Policies, the Required options list the required portions of the syllabi. The checkboxes cannot be unchecked. The Optional portion lists optional choices for the syllabus. Checking any of these boxes will set the option as a default portion of future syllabi. 

Note: Only new syllabi will be affected. Existing syllabi will need to be manually edited.

Click Save if finished.

iClicker

This tab gives easy access to iClicker registration, help, and instructions. Click the links within the tab for these different helps.

Beta

The instructor side is in the process of being redesigned. Check the box to see and use the new pages as they are released.