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Course List

  • The Course List is the default landing page after logging into BYU Learning Suite. The user can:

    • access different course list views
    • view course status
    • view system wide announcements
    • use the Home navigation menu

    Course List Views

    Instructors can view your current, future, past, development, and community courses by clicking on each appropriate tab. Click on any course title to enter the course and begin creating or editing course content.

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    Note: Often instructors cannot view a course on the course list because he/she is not listed as an instructor for that course in AIM. Contact your department secretary to be added to the course.

    Course Status

    Depending on the status of the course, three different buttons will appear to the right of the course title.

    • Set up course: The course has not been set up. Click the button to begin creating your course.
    • Publish: The course has been set up but has not been published yet. Unpublished courses cannot be viewed by students. Click the Publish button when you are ready for students to view course materials and content.
    • Unpublish: The course has been set up and published. Published courses can be viewed by students. Courses can be unpublished at any time but it may be disruptive to students.

    System Announcements

    Scheduled outages may occur for updates or maintenance and are typically scheduled during times Learning Suite receives the least amount of traffic. Students and instructors will be warned of these occurrences in advance through system announcements that appear on the right side of the Course List page.

    Home Navigation Menu

    Navigate to other pages to create and publish announcements, add files and learning outcomes, email students, and view copyright resources and the course reserve by using the Home menu, located on the left.

    Update Your Course List

    At the beginning of a new semester, courses an instructor is a primary instructor for appear in their Course List.

    Occasionally, the primary instructor for a course may be changed before the semester begins. These changes may take a few days to reflect because Course List information is cached. However, the course list can be refreshed to immediately reflect changes. Click Refresh List to have changes reflected immediately.

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  • Learning Suite includes Question Bank, which provides an easy way to store exam questions for use between courses and semesters. Questions are organized in question pools and subpools, or customizable collections of questions. Pools leave organizing the Question Bank up to the user. No limit exists for the number of pools you can create.

    Open a question bank by clicking Question Bank on the Course List page or going to the Exam List and selecting Open Question Bank.

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    Create a New Question Pool 1.

    Open your Question Bank and click + Create New Pool.

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    2. A dialog window will appear. The options include:

    • Pool Name: Enter the name of this pool
    • Parent Pool: Select which pool the questions to inherit from, or leave as default to make a new parent pool.
    • Permissions: This will display who has permissions to access this new pool.
    • Add User to Pool: Use either NetID or Course Lookup to add new users to the pool.
    • Create Pool: Click when finished.
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    Note: These changes are not permanent and can be edited at any time.

    Create a Subpool

    1. In the Question Bank, click the question pool that you would like to be the parent pool for the subpool.

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    2. Click Create New Subpool.

    3. The Question Bank creation dialog window will appear. Ensure that the Parent Pool is correct, and then continue with setup, which is the same as a parent pool.

    Import questions to question bank

    1. In the Question Bank, click Import Questions(s).

    2. The Import from Exam dialog window will open.

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    The options include:

    • From Course/From Community/From QTI/Moodle File: Instructors can draw Exams from three locations: a Learning Suite course, a Learning Suite community, or a QTI/Moodle file. Select which source to draw the exam(s).
    • Term: Select the term that the desired exams are found.
    • Teaching Area: Select the correct Teaching Area.
    • Course: Select the correct Course.
    • Instructor: Select the correct instructor of the Course.
      • Note: The instructor that owns the exam has to allow their exams to be copied in their Learning Suite Course setup.
    • Exam: Select the exam(s) that contain the desired questions to be imported. Select more than one exam by checking the checkboxes next to all desired exams.
    • Import to: Select the location within the Question Bank for the questions to be imported to from the dropdown menu.
    • Preview: When finished, click Preview.

    3. The Import Questions dialog window will open. Two possible views are available here.

    Note: It is important to understand the difference between importing questions as a new copy or maintaining the link between the statistics and questions. Importing questions as a new copy means that any statistics associated with the selected questions will not be associated with the questions in the question pool. If the link is maintained between the statistics and the questions, the statistics will be available within Exams and the Question Bank and will update as those questions are used in future exams.

    • View #1: Option available to maintain link between statistics and questions. Use this view if:
      • The instructor is the owner of the question pool that the questions originated from or the instructor was shared the question pool that the questions originated from.
      • The questions came from a Learning Suite exam and are also not from a question pool within a Question Bank.
    • View #2: Can only import as new copy. Use this view if:
      • The instructor is not the owner of the Question Bank that the original questions originated from or the instructor was not shared the question pool that the questions originated from.

    View #1

    Check the boxes next to the desired questions to be imported. Learning Suite will import questions and their statistics by default, but the option is available to import the question as a new copy, i.e. there are no statistics linked to the question. A Select All option and Import all as new copies option are available at the top of the dialog window.

    View #2

    Check the boxes next to the desired questions to be imported. A Select All option is available at the top of the dialog window.

    4. Click Import. A green banner will confirm the import of the questions selected.

    Add Questions to Question Bank

    1. In the Question Bank, select the question pool to add questions to, then select + New Question.

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    2. The question creation dialog window will appear on screen. Creating the questions is the same as creating them in an exam.

    Sharing with other users

    In the Question Bank, an instructor can either create a new pool or select the pencil icon to edit an existing pool to share the pool with an user or teaching area

    To share a Pool with instructor(s):

    1. Enter the NetID of the instructor you would like to share your pool with. If you do not know the instructor’s net ID, you can click the Magnifying Glass button to search for their net ID using their first and last names.

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    2. After entering the NetID of the instructor, select the dropdown menu that reads Can view. From the dropdown, select the permission level this instructor will have (see below for explanation on the permission levels).

    Each permission level also has all the permissions of all the levels below them.

    • Can view: User can view and use the pool and its questions.
    • Can add/edit/delete: User can view, use, add, and edit the pool and its questions.
    • Make co-owner: Co-owners have all the rights associated with the “Can add/edit/delete” permissions. Co-owners also can add or edit user permissions for the pool.
    • Make owner: Owners have all the rights associated with co-owners, but the pool is under their ownership in the Question Bank.

    3. When satisfied with the additions, click Save Pool.

    To share a Pool with teaching area(s):

    1. In the Edit Pool Details dialog window, click the arrow on the Select Teaching Area dropdown.

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    3. After selecting the desired teaching area, either select a specific course from that teaching area or leave it in its default state to allow all courses access in that teaching area. Select the permissions that area will have.

    4. When finished, click Share to finish adding, and then click Save Pool.

    Move questions between pools

    1. In the Question Bank, click the question pool that contains the questions to move.

    2. Left click and hold over the question to pick it up, then drag the mouse over the name of the pool to transfer the question. A green banner at the top of Learning Suite will confirm the question moved successfully.

    Edit/Copy/Delete Pool

    To Edit:


    Open the Question Bank and click the question pool that you would like to edit. Click the pencil icon next to the question pool title, which will open the dialog with different editing options.

    To Copy:

    Once in the Question Bank, click the Copy icon next to the desired pool to copy. The copy dialog window will open. Select a location. Enter the name of the new pool. If desired, check the box to also copy sub-pools. When finished, click Copy Pool.
    A green banner at the top of Learning Suite will confirm that the copy was successful.

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    To Delete:


    Once in the Question Bank, click the title of the desired pool in order to expand it. Click the trash icon. A dialog window will ask for confirmation. Click Yes.

    View/Restore Deleted Pools

    View Deleted Pools:

    Once in the Question Bank, click Deleted Pools in the left-hand navigation menu.

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    Pools that have been deleted will appear in the window. Clicking a pool will expand it to show the questions associated with that pool. Now there are two options:

    • To Restore deleted question pools, check the boxes of pools to restore and click Restore in the top right corner. A dialog window will appear. Select the desired location within the Question Bank from the dropdown menu. Click Restore.
    • To delete pools forever, check the boxes of question pools to delete forever. A Check all option is also available at the top of the window if desired. Click the Delete Forever button at the top right of the window. A confirmation dialog window will appear. Click Continue.

    Add a question bank question to an exam

    1. Under Exams, click the title of the desired Exam and click the Edit Questions button.

    2. Click the + Add from Question Bank button.

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    3. The Question Bank window will open. Open a pool by clicking its title in the left-hand navigation menu. Then check the boxes associated with the desired questions.

    Note: A Check all option is also available at the top of the window. This will check all questions in the opened pool.

    4. Selected questions will appear in the Question Queue. Remove them by clicking the X next to the desired question. Click the Add to Exam button when finished.
    A green confirmation banner will appear at the top of Learning Suite when the questions are successfully added to the Exam.

    Switch between editing and exam mode

    The Editing Mode allows questions and question pools to be created, edited, or deleted. The Exam Mode allows questions to be selected to be added to an Exam. These modes are only available via accessing Question Bank while adding a question to an exam from the Question Bank.

    1. In Exams, click the title of the desired Exam. Click the Edit Questions button.

    2. Click the + Add from Question Bank button.

    3. The Question Bank window will open. Click Switch to Editing Mode in the top-left of the window to change to Editing window. When clicked, the text will change to Switch to Exam Mode; this can also be clicked.

    Add random sample from question bank

    1. Under the Exam, click edit questions and + Add from Question Bank button.

    2. The Question Bank dialog window will open. Open a pool by clicking its title in the left-hand navigation menu. Then click Random Sample at the top of the window.

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    3. The Random Sample dialog window will open. This window has two tabs: Simple and Advanced.

    • Within the Simple tab, simply select the number of desired questions to be randomly drawn from the pool.
    • Within the Advanced tab, select a Question difficulty from the dropdown menu. Then select the number of desired questions.

    Note: Question difficulty is drawn from statistics associated with the questions.

    4. When finished, click the View Sample button. The randomized questions will be displayed for review. Questions can be Removed or Removed & Replaced, where Learning Suite will select another random question from the pool. When finished, click Add to Queue.

    5. The questions will be added to the Question Queue. When finished adding questions, click Add to Exam.

    View question statistics

    1. Open the pool that contains the desired question by clicking on its title.

    2. Click View Details at the bottom right of the desired question.

    3. Click the Statistics tab. The following information describes what difficulty and discrimination mean:

    Item Difficulty:

    • Item difficulty values represent the proportion (p-values) of students who answered the item correctly. For items written based on student-learning outcomes, it is possible and even desirable for a high proportion of students answer those items correctly (for example, p-values between 0.80 and 1.0). Such p-values can provide evidence of students achieving those outcomes.
      • In Learning Suite, here are the guidelines:
        • Very Hard < 0.15 (Too few students answered this question correctly. Possibly miss-keyed.)
        • Hard = 0.35-.59 (There may be some confusion in the wording of the question or the students’ learning regarding this topic. Up to 40% of students answered this question incorrectly.)
        • Moderate = .60-.89 (Most students answered this question correctly.)
        • Easy = 0.90-.99 (Almost all students answered this question correctly.)
        • Very Easy = 100 (All students answered this question correctly.)

    Note: Except for very extreme difficulty values (p-value < 0.25), where the answer key may be wrong, the instructor should evaluate and judge item difficulty based on the content and the purpose of each question.

    Item Discrimination

    • The term “discrimination,” in this context, is the recognizing and understanding of the difference between students who perform well on the exam and those who do not perform as well. The statistic is a point-biserial correlation on each exam question, based on the performance of the high and low scoring groups of students.
    • For criterion-referenced exams, item discrimination may not be a strong measure of the effectiveness of a given exam question. This is due to the fact that criterion-referenced questions are generally mapped to learning outcomes. Students who are engaged in their learning show achievement of those outcomes by answering such questions correctly.
    • Item discrimination is generally used to evaluate questions designed for norm-referenced exams, where students are ranked on a comparative distribution of scores.
      • In Learning Suite, here are the guidelines:
        • Very Bad = -.6 to -.2
        • Bad = -.2 to 0
          • (Negative-discrimination values indicate that more lower-scoring students are answering this question correctly than the higher-scoring students.  This question should be examined to see how it is confusing the higher-scoring students.)
        • Moderate = 0.1 to .5 (The difference in performance on this item between the higher-scoring and lower-scoring students is small.)
        • Good = .6-.9
        • Very Good = 1
          • (For these items, there is a distinct difference in the performance between the higher and lower-scoring students. The closer the statistic is to 1.0, the stronger the discrimination is between the two groups.)

    Save question as new version

    1. Open the pool that contains the desired question by clicking on its title.

    2. Click View Details at the bottom right of the desired question.

    3. Click the Statistics tab. Click the Save as new version button.

    view/copy previous version of a question

    To view the previous version of a question, click Previous Versions at the bottom left of the desired question.

    To copy the previous version, click the Copy icon at the top right of the previous version. A dialog window will open. Two options are available:

    • Selecting Copy as new version will create a new copy of the question that exists without previous statistics and can be found under the Previous Versions portion of the Question Bank.
    • Selecting Copy as new question will create a new copy of the question that exists without previous statistics. This copy can be found as an independent question within the question pool that the original question was found.

    When finished, click OK. A green banner at the top of Learning Suite will confirm that the previous version is now the current version.

    Delete a question bank question

    Once in the desired question pool, click the trashcan icon next to the question. A confirmation dialog window will appear. Click Delete.

    View/restore question bank questions

    Open the pool that contains the deleted questions. Click the Deleted Questions text at the bottom of the expanded pool menu.

    Note: Deleted Questions will not appear if no questions have been deleted from that pool.

    This portion of Learning Suite allows two options regarding Question Bank questions:

    • Restore: The question will be moved from Deleted Questions.
      • Check the boxes associated with the desired questions to restore. A Check all option is available at the top of the window if desired.
      • Click the Restore button at the top right of the window.
      • A confirmation dialog window will appear. Click Continue. A green confirmation banner will appear at the top of Learning Suite confirming the restoration of the question(s).
    • Delete Forever: Deleting questions forever will cause them to no longer be available to restore to the Question Bank..
      • Check the boxes associated with the desired questions to delete forever. A Check all option is available at the top of the window if desired.
      • Click the Delete Forever button at the top right of the window.
      • A confirmation dialog window will appear. Click Continue.

    View pools shared with you

    Once you have the Question Bank open, click Shared With Me in the pool navigation menu on the left. The pools that have been shared with you will appear below the Shared With Me header. To view the permissions given to you, click the pencil icon next to the pool.

    The Edit Pool Details window will open. Depending on your permissions, you can change the pool information or simply view it.

  • Teaching Stewardship

  • Instructors can view the exams they have scheduled in the testing center under the Testing Center Exams tab in the Home menu.

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    For more information on Testing Center Exams, click here.

  • Learning Outcomes help students understand how the work in the course enables them to develop the knowledge and skills listed in the outcomes. Learning outcomes also help students create a personal portfolio to enhance their credibility with potential employers.

    The outcomes labeled All Sections are provided and required by your department and can be changed only by department administrators. Likewise, program outcomes can be changed only by department or program administrators.

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    Add/Edit/Delete Learning Outcomes

    1. To add personalized outcomes for a course, click +New Course Outcome.
    2. Once the dialog window opens, input a title for the new Learning Outcome in Title/Label.
    3. In the description box, input the full text of the Learning Outcome. Use active verbs to make them more effective.
    4. Click Save.

    To edit a personalized outcome, click the pencil icon next to its title. Edit the title and description in the dialog window. Click Save Changes.

    To delete a personalized outcome, click the trash icon next to its title. When the dialog window appears, click Yes, delete this one.

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    Note: Departmental Learning Outcomes cannot be edited or deleted. If an instructor feels these Learning Outcomes need to be changed, they need to contact their Department Chair.

    Link Items to Learning Outcomes

    Learning Outcomes can be linked to specific assignments, exams, question blocks, and specific questions within exams. The summary of students' performance for each outcome is located under each Learning Outcome.

    To link a Learning Outcome to a new or existing assignment:

    1. In the assignment options dialog window, click the Learning Outcomes tab.
    2. Select your scoring method using the Scoring Method dropdown.
    3. Select the learning outcomes that will be linked to this assignment using the Select learning outcomes dropdown menu.

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    4. Select the checkboxes next to the learning outcome that will be connected to the assignment.

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    5. Click Save.

    Tatum Ballard
    Kylee Call
    Madelline Davis
    Sean Hughes

    To link a Learning Outcome to an exam and/or within exams:

    1. After creating the exam questions and question blocks, the Learning Outcomes tab will display options where you can link the Learning Outcome.

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    • to link to the entire exam: use the dropdown menu next to Select default Learning Outcome (optional)
    • to link to specific questions: use the dropdown menu next to each question
    • to link to a question block: use the dropdown menu next to the Question Block. In the example above, the question block is, "Leadership and Collaboration."

    Note: Learning outcomes can be linked when creating a new question or question block. Select the learning outcomes from the dropdown menu in the top right corner of the dialog window.

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    View Results for Each Learning Outcome

    Once the Learning Outcome is added to the item, instructors can view the performance of students under each listed Learning Outcome.

    Every student's score on each associated assignment, exam, exam question, or exam question block is converted to a letter grade, based on the course grade scale and then translated to:

    • A: exceeds expectations
    • B and C (P for Pass/Fail Classes): meets expectations
    • D and below (E for Pass/Fail Classes): below expectations

    1. To view a summary of students' performance, under Course Home, click on Learning Outcomes, and then Course Review.

    2. Click Show Achievement Chart under a specific learning outcome.

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    3. A bar graph appears, with the percentage of students in each category displayed. Click Hide Achievement Chart to collapse it.

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    4. To the right of the bar graph, click X Evidences. This chart breaks down students' performance by each assignment that is attached to the specific Learning Outcome.

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    The student will see the following under each learning outcome in the Learning Outcome tab:

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  • Learning Suite provides a central storage area for all media that instructors upload to their course (e.g., images, documents, videos, audio files). This central storage area is called Files. Files is found on the Course List page. If an instructor uploads a file directly into their course, it will automatically be stored in their Files page. However, files that are deleted from a course are not deleted from the Files page. Likewise, deleting a file from the Files page will not delete the file from the course.

    Add File

    1. Click Files under the Home menu and click the + Add File button.

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    2. The Add File dialog window will open.

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    • Upload File: "Choose Files" will open files on the computer. Select the desired files to upload.
    • Description: Enter a short description to describe the file or files. This is not required to upload the file(s).
    • Location: The dropdown menu includes any files in the directory. The file can be uploaded directly to these files or to the root folder titled Files.
    • The following options are only available during a single file upload:
      • Replace Existing File provides an option to upload the file and replace a file currently in the directory. Checking this box will open a dialog window that will locate the file to replace.
      • Rename File is to rename the file so that its title is different in the Files directory than it is in the computer.
        Note: If the title of the file being uploaded already exists in the directory, the Rename File option will be forced to avoid error.

    3. Click Save. The added file or files will appear in the location selected in the Add File dialog window.

    Limit access to uploaded files

    Instructors can upload files to box.byu.edu or OneDrive (office.byu.edu) and change permission settings so only specific people can preview the files. They can also turn off download so the files can be viewed but not copied. These options will work for any file that can be viewed in a browser such as video, images, pdf, etc.

    1. To get a list of all the student emails in the class, go to byu.edu and select My BYU. Under the Quick Links, type in CLS04. Enter the course name, number, and section. Then click Export (bottom of the list). It will download a .csv file with information which includes the emails of students in the class.

    Click here for information on how to embed these files into your Learning Suite course.

    2. Box.byu.edu – make sure you log in with your netid@byu.edu credentials to have unlimited file storage. Upload the videos or other files to share with your students.

    3. Click on a file and click Share. At the bottom change Invited People Only to People with Link or People in your company (this last option will require the student to sign in). Use the list downloaded from AIM to limit it to students in the class. After the instructor changes the aforementioned option on the right side, they can now change Can view and download to can view only, etc.

    For more detailed instructions: https://community.box.com/t5/Archive-Forum/Share-a-link-to-preview-video-not-download/td-p/23940

    OneDrive (go to office.byu.edu, log in with your netid@byu.edu credentials, then click on OneDrive from the menu at the top). Upload the files, mouse over the file name and click the Share icon. Now set permissions on who can access this file. Use the list downloaded from AIM to limit it to students in the class. You can also set an expiration date or require a password. If you uncheck the “Edit” box, people with access to the file are limited to view only.

    Add new folder to file system

    1. Under Files, click + New Folder.

    2. A green notification at the top of the page will notify the folder was successfully created, as well as the new folder being selected and highlighted. All folders are titled untitled by default, but this can be edited by typing in the textbox.

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    3. The folder can be placed into another folder by simply dragging and dropping it into another folder. All files inside the folder will follow accordingly. To put a file back into the root location, drag and drop it into the space at the top of the files.

    Note: Additional options, such as editing or deleting the folder, are available by clicking the dropdown arrow next to the pencil icon.

    Copy file in file system

    1. Under Files, click Options next to the file to copy and click Copy.

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    2. The Copy dialog window will open. Select the desired new location in the dropdown menu. When finished, click Copy.

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    If copying the file to a location where a file with the same name already exists, the following dialog window will appear. Select the desired option and click Continue.

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    The copied file will appear in the selected location.

    Delete File in File System

    1. Once in Files, click Options next to the file to delete and click Delete.

    2. A dialog window will appear to confirm the selection. Click Delete. The file will be deleted from the file system of Learning Suite.

    Download files in file system

    1. Once in Files, click Options next to the file to delete and click Download.

    2. A dialog window will notify the user of the number of files selected for download and ask for confirmation. Click Download Files.

    3. Select the desired location in the computer and click Save.

    Edit File Info in File System

    1. Once in Files, click Options next to the file to edit and click Edit.

    2. The Edit Info dialog window will open. The File Name and Description can be edited. When finished, click Save.

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    Move file

    1. Once in Files, click Options next to the file to move and click Move.

    2. The Move dialog window will open. Select a location from the dropdown menu and click Move.
    A green box will confirm the file was moved successfully.

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    Preview file

    1. Once in Files, click Options next to the file to preview and click Preview.

    2. Depending on the file type, a preview of it will open. The preview window also provides a Download File button to download the file if desired.

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    Batch Options


    To perform an action on multiple files, click each file while pressing shift. Click the Options menu. This will allow the user to either Move, Copy, Download, or Delete multiple files at a time.

    Best practices— Video files

    Learning Suite strives to support the following video files: .mpg, .mp4, .mpeg, .mov, .wmv, .avi, .flv. In Learning Suite, the video will either play from BYU Learning Suite’s video player or users will be able to download it to their computer and play it from a video player on their computer.

    Try these tips for viewing video files successfully in BYU Learning Suite:

    Details for specific video types:

    • The most compatible video format is an .mp4 video that is encoded with H264 codec. (*This is the recommended video file type to use in BYU Learning Suite.)
    • Flash files (.flv) are also very compatible because most users have Flash Player on their computers.
    • MOV files (.mov) are usually compatible because many users have the QuickTime video player on their computers.
    • Windows Media Videos files (.wmv) are usually compatible on Windows computers, but only play on Mac computers after downloading additional software (like VLC).
    • Audio Video Interleave files (.avi) will not play in BYU Learning Suite, but should play in most video players after downloading.
    • Moving Picture Experts Group (.mpeg and .mpg) files will not play in BYU Learning Suite, but should play in most video players after downloading.

    Other tips:

    • Use an online video converting site if you need to convert video files.
    • Instructors and students can download different types of video players like Adobe Flash PlayerVLC, and QuickTime.
    • Support for video types in the BYU Learning Suite video player may change over time as new versions of browsers alter their support for certain video types.