Course Schedule

Renaming, Reordering

Learning Suite allows instructors to organize course content in the Schedule into columns.

• Under Schedule, change the name of the column by clicking on the column name text box.
• Move a column left or right using the arrows located at the bottom of each column.
• Add a column to the left or the right with the blue + button. Delete a column by clicking the trash icon.
• To customize what calendar items appear under each column, check the appropriate boxes listed underneath Show Categories. Each of the categories created in the Assignments tab will be listed. Checking the box next to a category will include all of the assignments that correspond to that category. Category titles cannot be changed within Schedule, but you can change them from the assignments tab under Course Home or BYU Grades.
• To organize assignments in the Schedule by Learning Outcomes, create and name as many columns as necessary with each column representing a Learning Outcome. Check the assignment categories containing the assignments that pertain to the Learning Outcome in the title.
  

Note: Devotional and forum information will only show in the schedule if Tuesdays are in the schedule.

Hidden Columns

A hidden column can be added to the Schedule to allow instructors to input information that they do not wish students to view, such as lesson plans or notes. Information found in hidden columns does not appear on students’ schedules or dashboards.

Note: Co-instructors and TAs can view hidden columns.

1. Under Schedule, click the blue + button at the top of the columns (if there are five columns, one of the columns will need to be deleted in order to see the blue + button).

2. Select Hidden on the menu.

3. Add the column to the left or to the right of the current column. Categories cannot be added to hidden columns. This means that assignments, exams, or devotional information cannot be added to the column. Only text items can be added.

Note: The column can be deleted at any time by clicking the trash icon next to the column title.

Creating New Schedule Items

1. Under Schedule, instructors can add content to an individual day. Click on the box associated with the day to add content.

2. A New Text Item pop up will appear.

There are two options: Text only or Assignment types. For Text only, this can entered and saved in the text box provided. If Assignment types is selected, a New Assignment pop up wil appear.

Choose the Type dropdown to choose from seven different items that can be created in the Schedule:

• Text Only: Text only items will appear in the Schedule and nowhere else. They are ideal for reminders, announcing guest speakers, topics to address, or other such events. Simply type the desired message in the text box and click the Save button. The text only message will appear in the column on the day selected.
• Assignment: the dialog window will automatically adjust to show the normal New Assignment dialog window options.
• Exam: the dialog window will automatically adjust to show the normal Exam dialog window options.
• Dialog: Add a title, discussion prompt, category, due date, and points possible. Use the top tabs to navigate to other options.
• Attendance: Add a title, description, category, due date, points possible, and student editing option to create the attendance assignment.
• External Plugin: the dialog window will automatically adjust to show the normal external plugin dialog window options.
• Survey: This type is for a Student Ratings assignment. Select options in the dialog window.

Note: Multiple assignments listed on the same day cannot be reordered within that day. Only multiple text items listed on the same day can be reordered.

Edit/Copy/Move/Delete Schedule Items

1. Under Schedule, locate the item. Hover on the right side of the item title and a drop-down icon will appear. Click the drop-down, then choose the appropriate action (edit, copy, move, or delete).

2. A dialog window will appear depending on the selected option. Follow the prompts.

Note: The Copy Item option is not available for Exams.

Editing Final Exam Information

The final exam information found on AIM is automatically displayed on the Schedule. If changed on AIM during the semester, this information is not automatically updated on Learning Suite. However, the information can be manually edited in the Schedule.

Under Schedule, find the Final Exam information listed in the schedule. Hover over the information and click the downward arrow that appears. Click Edit Item. Adjust the information as necessary. Click Save.

Add Days to the Schedule

1. Under Schedule, add days to the schedule by choosing an existing date and then adding a day before or after. Click on the drop down menu of the existing date to add a day next to.

2. Click on +Add day [before/after] to add a day to the Schedule. View the newly added day in the schedule.

Note: Instructors can also add days to the Schedule by selecting a “non-green” day from the calendar on the left hand side of the Schedule.

3. A dialog box will appear. Click OK to add the day to the Schedule. View the newly added day in the schedule.

Adding Days Prior to the start of the semester

Learning Suite does not currently have simple functionality to add days to the schedule that occur before the semester. However, it can be done with a work around.

1. Go to the class Schedule. Notice the calendar section on the left side of the screen. Days cannot easily be added to the schedule if they do not appear in the calendar.

2. Add the first possible day to the schedule by selecting it from the calendar on the left. The Add Day dialog window appears. Click OK.

3. Select the day in the normal schedule section found to the right of the calendar. Click the drop down arrow that appears and select + Add day before. The day will be added to the schedule. Add as many days as needed following the same steps.

Move Days

Instructors can move items using three different methods:

• Moving Days: Moving days allows instructors to move items from one day to another day regardless if it is an instructional or non-instructional day. For example, if the instructor has items on their schedule associated with a non-instructional day they will be able to move them to any other day irrespective of type.
• Shifting Days: Shifting days will only work if the instructor is shifting items from one instructional day to another instructional day. For example, if the class is held on MW, the instructor will only be able to shift items from a MW to a MW. The only exception occurs when the instructional day is adjusted to accommodate a holiday.
• Swapping Days: Swapping days will only work if the instructor is swapping items from one instructional day to another instructional day. For example, if the class is held on MW, they will only be able to swap items from a MW to a MW. The only exception occurs when the instructional day was adjusted to accommodate a holiday.

1. Click on the day to move/shift/swap.

2. Click on the drop down menu of the existing date to move. Click Copy day/Move day/Swap Day/Delete Day.

3. A pop up will appear.

• For either copying, moving, or swapping, use the Calendar to select the desired date. Then, select an option: Add new content and keep the old content or Replace and delete all content on that day. Click OK to copy, move, or swap the schedule items.
• For deleting a day, a pop up will provide options to either cancel or approve this request. If the day being deleted contains an assignment or text items, a different pop up will appear with a calendar and two options: Move content to another date or Remove all assignments and text items.

1. Under Schedule, hover to the right of the item that needs to be moved. Select Move item from the menu.

2. A pop up of a current calendar will appear. Select the desired date, then select Move.

Note: Each column in the Schedule includes specific categories, and the items must remain grouped in the column that includes their category.

For information about editing multiple assignments simultaneously, click here and view Batch edit functions.

To Google Calendar

Users can export the content of course schedules to Google Calendar.

1. Under Schedule, click Get iCalendar feed located at the top of the page.

2. Copy the link provided.

Note: Ensure the entire URL is selected. Do this by triple clicking anywhere within the text box.

3. Open your Google Calendar and on the left side, click the + next to Other Calendars. Select From URL in the drop down box.

4. Paste the link copied in step 2 into the URL of calendar input box.

5. The calendar will now appear in your Other Calendar list.

Items from BYU Learning Suite will be added to your schedule as all day events.

To add other BYU Learning Suite course schedules to Google Calendar, simply repeat this process for each course. This calendar is setup as a feed and will change if the schedule is changed in BYU Learning Suite; however, these changes will only be updated one time per day.

To iCal

Users can export the content of course schedules to iCalendar found on Apple products.

1. In Learning Suite, under Schedule, click Get iCalendar feed located at the top of the page.

2. Click Download File.

3. Open the Calendar app on the iOS device and click File.

4. Select Import... The finder will open. Locate the downloaded calendar file and click Import.

5. Select a destination calendar and then OK. The calendar will now appear in the iOS Calendar app.